Home › Forums › Heavens Best Forum › Employee Management › Time sheets
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June 15, 2016 at 10:06 pm #144975AnonymousInactive
For those that have employees, what are you using to record your employees hours? Do you record just straight hours or are they broken down by; driving time, cleaning time at each scheduled job, lunch, etc. Is anyone using a system that uses gps to record time/movement, just using handwritten paper or a cell phone or other digital device.
June 23, 2016 at 6:03 pm #156200KY13ParticipantI’m old school. Just using hand written time sheets. Sign in from the time they get to the office in the morning, sign out at end of day when they leave the office.
June 24, 2016 at 1:27 am #156201AnonymousInactiveI have seen some phone apps that track by vehicle movement and GPS. It asks if logging time is required when vehicle stops or moves after logging in at a customer’s home. It would be great if service monster had this in their system.
October 4, 2016 at 3:13 am #156202AnonymousGuestI have used GPS tracking in both of my vehicles for the last two years. I operate in the lovely state of California where the employer risks being sued if they fail to record time properly and provide meal and break periods. For this reason I pay my techs an hourly wage and they record their time and meal and break periods on a Sign In/Out Sheet. I have looked at Time and Attendance apps but have not found one I like just yet. I use the GPS units to track the vehicles, time they spend on each job, telemetry etc
October 4, 2016 at 5:02 pm #156203hbottumwaParticipantMark,
What are the cost associated with the GPS trackers and how long do they record the history? Also, where do you feel is the best place to purchase one?October 4, 2016 at 9:45 pm #156204AnonymousInactiveOne thought/idea to consider is the tracking feature already built into devices (i.e. phones). If you are providing a phone for your employees/van, especially Android, you can track where that phone is with surprising (scary?) accuracy using https://www.google.com/maps/timeline if you turn on the location feature. We have tablets in our vans, so I am going to start exploring this as a tracking/time option as we grow. Something to consider if you are already paying for the devices.
October 5, 2016 at 12:36 am #156205AnonymousGuestThe advantage of a GPS unit is they are plug and play. They plug directly into the vehicles ECU under the dash. There are all sorts of bells and whistles that you can garner from a unit. Of course, it all comes with a costs. My units provide a plethora of information from location, to speed, to engine diagnostics to exceptions such as hard braking or hard cornering etc. The system will even tell me when, how long and the costs of any vehicle that sits idling longer than 3 minutes. They now have distracted driving features as well as the ability to communicate to each unit. I use GPS Moible Solutions out of North Carolina. Set up costs were $99 per unit and $25.95 per month per unit with no contract or commitment. If you like, contact Melvin McNeill at
melvin.mcneill@gpsmobilesolutions.com or 919-954-8060. Web site address is http://www.gpsmobilesolutions.comOctober 5, 2016 at 10:42 pm #156206hbottumwaParticipantHey Dave,
The GPS factor on the tablets can help you figure out where your guy left the tablet… oops.
Mark,
If I still had employees or teenagers at home I would sure do it. Seems like a very valuable device.
My youngest son (age 21) works as a lineman for a company that works for the railroad. He said the GPS they provide is $250 (If they lose or break it that what they will pay to replace it). It is a GPS and tracker both. All their foreman have one, plus one for each vehicle. No idea the monthly fee.October 5, 2016 at 10:56 pm #156207hbottumwaParticipantFor how long do they keep the data? How many days/months/years?
October 6, 2016 at 2:59 am #156208AnonymousGuestI imagine the data stays in their system for an extended period of time and could be queried anytime. I failed to mention, in the event of an accident, the unit will tell you everything the vehicle and driver were doing 90 seconds prior to the accident taking place.
October 20, 2016 at 3:21 pm #156209AnonymousInactiveI use the mytimestation.com iOS app on the iPad in our van. Each employee gets a 4 digit pin to clock in/out every day. I can easily pull up reports when I run payroll every 2 weeks. Very simple.
January 23, 2017 at 8:40 pm #156210AnonymousInactiveI think we should all bug service monster so they put it on that program.
January 26, 2017 at 10:33 pm #156211KY13ParticipantReuben- Thanks to your post, I started using the mytimestation app. It’s awesome! Thank you!
March 5, 2017 at 7:55 pm #156212shubamsjiMemberFor tracking I use the GPS on our androids along with the app followmee. It’s pretty cheap and provides history of travel, and speeds.
For time, I have a punch in clock at the shop, and I pay hourly plus 5% per job and 25% for up sales. Techs have a separate sheet to record job totals and up sales at the end of the day
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